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Tarp Supply Inc. Shipping and Receiving Guide

We specialize in the manufacturing, distribution, and sales of tarps. Our tarp business covers industries that use tarps in our community, including construction, agriculture, transportation, military, schools, outdoor recreation, and more. 

We will discuss how the shipping and receiving of our heavy-duty tarp products work in Tarp Supply Inc.

Shipping and Receiving of Tarps

Shipping involves packing materials, preparing invoices, arranging transportation, and tracking shipments. 

The process of receiving shipments involves carefully opening and examining the containers for any issues, confirming that the items match the paperwork, and arranging them in an orderly fashion. 

Each of these activities is a well-defined job with clearly defined duties, responsibilities, and expectations. Sometimes the tasks do not neatly fit into one of the domains. 

While shipping tasks are operations assigned to a single person or resource, receiving tasks might be assigned to more than one person. So ultimately both processes involve various steps and require careful coordination to ensure the transaction is completed successfully. 

Steps to prepare for effective shipping and receiving of freight

When it comes to shipping and receiving shipments efficiently, there are several steps you can take to ensure that the process goes as smoothly as possible. 

Here are some things to keep in mind:

  1. Plan - Make sure you have all the necessary information about the shipment, including the size and weight of the freight, the destination, and any special handling requirements. This will help you choose a suitable carrier and ensure that the shipment arrives on time.
  2. Choose the right carrier - Look for a carrier with experience handling the type of freight you are shipping and a good track record of on-time delivery. Make sure to get quotes from several carriers to find the best price.
  3. Package the freight properly - Use sturdy packaging materials that can withstand the rigors of shipping, and make sure to label the package clearly with the destination address and any handling instructions.
  4. Schedule the pickup or delivery time - Coordinate with the carrier to schedule a pickup or delivery time that works for both parties. Make sure to be available at the scheduled time to avoid any delays.
  5. Track the shipment - Use tracking tools provided by the carrier to monitor the status of the shipment and ensure that it is on track to arrive on time.
  6. Prepare for receiving the freight - Ensure you have the equipment and personnel to unload the freight when it arrives. Check the shipment for any damaged or missing items and document any issues. 

By following these steps, you can help ensure that your freight is shipped and received efficiently without issues. 


Tips to Ensure Accuracy in Tarp Shipping & Receiving Process

Ensuring accuracy in your shipping and receiving process is also essential for a successful business. Here are some tips to help you do that:

  • Establish an audit process to minimize your error rate and set up the rest of the fulfillment journey for success.
  • Communicate with suppliers and schedule predictable receiving appointments.
  • Have separate staff members double-check all labels and product tags.
  • Don’t rely on a single product count, use at least two.
  • Records and receipts drive the inbound process.
  • A business owner must complete pre-receiving tasks before ordering and delivering inventory to a warehouse.
  • Provide an efficient inventory storage system.
  • Optimize your receiving process to affect how you store, manage and track your products.
  • Improve your shipping processes to scale growth. By following this format, you can successfully break down the time it takes to perform rather than execute with no direction. As the saying goes, accuracy is paramount while speed is secondary. 

Common Mistakes in Tarp Shipping & Receiving Procedures & How to Avoid Them 

Shipping and receiving procedures are critical processes in any business, and mistakes can be costly. Here are some common mistakes that can occur in shipping and receiving procedures and how to avoid them: 

Incorrect Address

One of the most common mistakes is an incorrect address. To avoid this, always double-check the shipping address before sending the package.

Improper Packaging 

Improper packaging can lead to damage of the product during shipping. To avoid this, use appropriate packaging materials and ensure that the product is properly secured inside the package.

Inaccurate Order Picking

Another common mistake is picking the wrong order. To avoid this, implement a system to double-check orders before they are shipped. 


Mislabeling can lead to confusion during shipping and receiving. To avoid this, ensure that all packages are labeled correctly and that all labels are legible. 

Poor Communication

Communication between shipping and receiving departments can lead to delays and errors. To avoid this, establish clear communication channels and ensure that both departments are aware of any changes or updates.

Inadequate Training

Inadequate training of staff can lead to mistakes in shipping and receiving procedures. To avoid this, provide proper training to all staff members involved in these processes. 

Failure to Track Packages

Failure to track packages can lead to lost or delayed shipments. To avoid this, implement a system to track packages throughout the shipping and receiving process.

By avoiding these common mistakes, businesses can ensure that their shipping and receiving procedures are efficient, accurate, and practical.

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